Administrative staff have a variety of responsibilities, ranging from managing the office to helping with administrative tasks. Suppose you are thinking about taking on an administrative or general assistant position. In that case, you must understand what type of administration jobs you’ll come across and the work it entitles.
Administrative and Virtual Assistants
Administrative assistants are tasked with many different tasks, but they all fall under the umbrella of “administrative” or “office” work. These include:
- Scheduling meetings and events in your office.
- Taking notes during meetings, which can be used for reference later on.
- Assisting with travel arrangements for employees who need to fly out of town for business purposes.
Administrative assistants also have an essential role in ensuring that your company’s IT systems are up to date and functioning correctly at all times—a very crucial part of running a successful business! If you want someone who can help manage those systems while still helping with other duties within your organization, then an administrative assistant will be perfect!
Office managers are responsible for running the day-to-day operations of an office. They oversee employees and ensure they’re working efficiently, as well as ensuring that everyone has what they need to do their job effectively.
An office manager may be in charge of hiring, firing or promoting workers, managing budgets, supervising clerical staff members, ensuring that employees follow all rules, and keeping track of inventory levels so that you can restock things when needed. It’s important to note here that not all companies require an office manager position—it depends on how large your company is and how much support you need from a professional who knows what they are doing!
Bookkeepers and Accounting Clerks
Bookkeepers and accounting clerks are responsible for keeping track of a company’s income and expenses. In addition, they prepare financial statements, including the income statement, balance sheet, cash flow statement and other reports.
The duties of a bookkeeper include:
- Keeping track of all cash receipts by entering them into a ledger or computerized accounting program, then recording them in another document such as an account ledger or journal entry journal
- Recording customer invoices into a customer account ledger so that they can be paid out later on (if needed)
- Keep up-to-date records on any changes made throughout the year to ensure everything is accurate when preparing financial statements at the end of the year.
Data Entry Clerks
Data entry clerks are responsible for entering data into databases and spreadsheets. You’ll work with various data in this role, including addresses, phone numbers, and names. You may also be responsible for sorting and filing paperwork.
The work can be repetitive and tedious, but staying organized is essential. Therefore, you must pay attention to detail and follow all company rules regarding privacy laws.
Receptionists are customers’ first point of contact, and their job can be very stressful. They’re often responsible for greeting visitors and dealing with inquiries from clients—what seems like a simple task can quickly become overwhelming if you don’t have good customer service skills.
This is not an exhaustive list, but it should give you a good overview of the different types of administration jobs that you might be asked to do in your career. There are many more administrative tasks than these examples. Hopefully, this article has helped you better understand what they involve and how they can help your business grow.